Bilingual Secretary (AfCFTA)

African Union

The role of Bilingual Secretary at AfCFTA.

Main Functions:

  • Draft and proofread documents, reports, correspondences, messages, queries, etc in two AU official working languages as may be assigned by supervisors
  • Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners,
  • Attend visitors and staff and provide them with basic information on relevant issues and procedures; 
  • Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents.
  • Provide timely operational support.
  • Implement operational activities as scheduled and report.
  • Assist in the follow up of logistical arrangements, activity implementation and provision of updates.
  • Liaise effectively with internal and external stakeholders
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepare routine office communication and assist in compiling data and information for reporting purposes.
  • Assist in the creation, improvement and maintenance of record and retrieval systems
  • Follow up on the provision and maintenance of office facilities and materials

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Specific Responsibilities:

  • Keep an up to date diary of appointments for supervisors; 
  • Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units; 
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action; 
  • Ensure availability of stationery stock, equipment and furniture in offices assigned; 
  • Perform reception services where required;
  • Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages as may be required by assigned supervisors;
  • Draft responses to routine correspondences for the signature of the supervisors;
  • Receive guests/visitors/Staff and provide them with basic information on relevant issues and procedures;
  • Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
  • Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
  • Keep an up-o-date diary of appointments for supervisors and other senior Staff 
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provide day-to-day routine administrative supports to various work units of the assigned Divisions and Units;
  • Perform any other relevant duties and responsibility as may be assigned.
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Academic Requirements and Relevant Experience

  • Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.
  • Candidates who are holder of bachelor’s degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations

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Required Skills:

  • Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point 
  • Sound planning and organizational skills 
  • Good interpersonal skills 
  • Strong communication ability both orally and in writing
  • Excellent team player and able to work in a multi-cultural environment; 
  • Decision maker, firm yet flexible, confident; 
  • Be able to manage stress. 
  • Strong personality but friendly, polite and patient; 
  • Work quickly, accurately and efficiently, meeting tight deadlines; 
  • Be able to work unsupervised on your own initiative;

How To Forward An Application To AfCFTA Bilingual Secretary 

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Closing Date: May 19, 2023.

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