Senior Administrative Officer At FAO

The service of an new Senior Administrative Officer is wanted At FAO.

Key Functions:

Advises the Assistant Director-General/Regional Representative (ADG/RR) in the preparation/formulation of FAO’s regional programme of work and budget and ensure that these are in line with Regional Office work plans and in compliance with the approved Programme of Work and Budget.
Advises the ADG/RR in the general administration and smooth functioning of the Regional Office and provides advice on a full range of management and administrative matters, with emphasis on the effective planning and utilization of human and financial resources.

Supports the Shared Services Centre (SSC) and other regional projects as appropriate.
Monitors availability of funds for Regular Programme and field projects; oversees preparation, monitoring and revision of the Regional Office’s budget; ensures that financial commitments, expenditures and periodic budgetary reports are controlled and within established limits.
Identifies operational, administrative and other constraints, which may affect programme implementation, and proposes solutions to improve quality, timeliness and cost effectiveness.
Ensures the maintenance of a reliable IT infrastructure and strategy for the Regional Office.
Supports the organization of the Regional Conference, World Food Day celebrations and other important meetings.
Liaises with headquarters units to resolve complex issues and with the Internal and External Auditors; prepares management replies to audit observations and queries, liaises with other UN agencies in the Regional Office on common services and participates in UN Operations Management Team (OMT) meetings, as appropriate.
Ensures the maintenance of the office premises and space requirements; ensures that premises have adequate security and are MOSS and E-MOSS compliant.
Provides advice and administrative support to the Subregional Offices, FAO Country and Liaison Offices in the region.
Performs other related duties as required.

Advanced university degree in business or public administration, accounting or a related field.
Ten years of relevant experience in financial management, administration and planning.
Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of French.

Work experience in more than one location or area of work, particularly in field positions
Extent and relevance of experience in financial management, administration and planning, knowledge and application of rules, regulations and procedures and demonstrated ability to plan, organize and develop effective and efficient work practices, following sound management principles and a client service orientation, as well as to lead, plan and supervise the work of others.
Extent and relevance of experience in managing, monitoring and evaluating work programmes and resources.
Demonstrated ability, initiative and judgement to enhance, modernize and innovate business processes and support change management initiatives, including using innovative technologies, approaches and tools in managing teams, business processes and in managing for results.
Extent and relevance of knowledge and experience, preferably with UN system operational procedures and databases, accounting and financial modules, and corporate applications.
Extent and relevance of experience in risk management.
Computer literacy, including knowledge of computerized accounting systems used in complex international organizations.

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