Graduate Job Vacancy At Puma Energy

Puma Energy

There is a new Graduate job vacancy at Puma Energy. The company is seeking to recruit an Executive Assistant. 

Main Purpose:

To provide support to the Puma Ghana GM and Deputy GM with all administrative functions.

Roles And Responsibilities:

  • Manage Puma Ghana GM’s diaries, including meeting rooms, VC’s and conference calls.
  • Screen all incoming calls into the GM’s office
  • All travel arrangements for Puma Ghana GM’s and any other employee.
  • Manage all Board Executive travel matters whilst in Ghana
  • Manage Puma Ghana GM’s expense claims
  • Guest services on behalf of Puma Ghana GM
  • Manage visa applications and Puma Ghana GM’s and other staff on official travels
  • Review of invoices for Puma Energy, if correct ensure invoice is sent to accounts for payment

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  • Flights
  • Hotel
  • Lunches / Dinners
  • Visas
  • Booking of transfers for guests
  • Booking of lunches and dinners
  • Coordinating large meetings for Trafigura and Puma Energy entities
  • Providing letter of invitations various travelers for visa applications
  • Handling of highly confidential information and ensuring all information is handled in a sensitive manner
  • Hosting of large meetings such as GM’s meetings and Budget meetings (agendas, logistics, catering etc. for groups)
  • Assisting with the coordination of the annual Christmas party
  • Assisting with minutes of Leadership meetings.
  • Balance conflicting priorities in order to manage workflow and meet critical deadlines
  • Interact professionally with clients and associates at all times, interact with a variety of individuals in a courteous, professional manner
  • Work as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting other departments
  • Compiling presentations for different departments ensuring the look professional and to company standard
  • Ad hoc private requests by Puma Ghana GM’s and families.
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Skills And Requirements:

  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • First degree; additional qualification as personal assistant would be considered an advantage
  • Discretion and confidentiality
  • First degree; additional qualification as personal assistant would be considered an advantage

Experience: 

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • A First degree in business administration or related qualifications
  •  2 – 3 years of experience in handling a superior or similar role in a multi-cultural environment.

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Skills:  

  • Strong computer skills required: MS Office and Word and PowerPoint in particular.

Competencies:

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability

How To Submit An Application For Puma Energy’s Graduate Job Vacancy 

Send your application to Puma Energy Here

Take Note

UNDER NO CIRCUMSTANCE SHOULD AN APPLICANT PAY MONEY TO ANYONE IN GETTING A JOB WE HAVE PUBLISHED 

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