Graduate Job Vacancy At Puma Energy

Puma Energy

There is a new Graduate job vacancy at Puma Energy. The company is seeking to recruit an Executive Assistant. 

Main Purpose:

To provide support to the Puma Ghana GM and Deputy GM with all administrative functions.

Roles And Responsibilities:

  • Manage Puma Ghana GM’s diaries, including meeting rooms, VC’s and conference calls.
  • Screen all incoming calls into the GM’s office
  • All travel arrangements for Puma Ghana GM’s and any other employee.
  • Manage all Board Executive travel matters whilst in Ghana
  • Manage Puma Ghana GM’s expense claims
  • Guest services on behalf of Puma Ghana GM
  • Manage visa applications and Puma Ghana GM’s and other staff on official travels
  • Review of invoices for Puma Energy, if correct ensure invoice is sent to accounts for payment

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  • Flights
  • Hotel
  • Lunches / Dinners
  • Visas
  • Booking of transfers for guests
  • Booking of lunches and dinners
  • Coordinating large meetings for Trafigura and Puma Energy entities
  • Providing letter of invitations various travelers for visa applications
  • Handling of highly confidential information and ensuring all information is handled in a sensitive manner
  • Hosting of large meetings such as GM’s meetings and Budget meetings (agendas, logistics, catering etc. for groups)
  • Assisting with the coordination of the annual Christmas party
  • Assisting with minutes of Leadership meetings.
  • Balance conflicting priorities in order to manage workflow and meet critical deadlines
  • Interact professionally with clients and associates at all times, interact with a variety of individuals in a courteous, professional manner
  • Work as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting other departments
  • Compiling presentations for different departments ensuring the look professional and to company standard
  • Ad hoc private requests by Puma Ghana GM’s and families.
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Skills And Requirements:

  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • First degree; additional qualification as personal assistant would be considered an advantage
  • Discretion and confidentiality
  • First degree; additional qualification as personal assistant would be considered an advantage


  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • A First degree in business administration or related qualifications
  •  2 – 3 years of experience in handling a superior or similar role in a multi-cultural environment.

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  • Strong computer skills required: MS Office and Word and PowerPoint in particular.


  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability

How To Submit An Application For Puma Energy’s Graduate Job Vacancy 

Send your application to Puma Energy Here

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