Graduate Job Vacancy At Puma Energy

There is a new Graduate job vacancy at Puma Energy. The company is seeking to recruit an Executive Assistant.

Main Purpose:

To provide support to the Puma Ghana GM and Deputy GM with all administrative functions.

Manage Puma Ghana GM’s diaries, including meeting rooms, VC’s and conference calls.
Screen all incoming calls into the GM’s office
All travel arrangements for Puma Ghana GM’s and any other employee.
Manage all Board Executive travel matters whilst in Ghana
Manage Puma Ghana GM’s expense claims
Guest services on behalf of Puma Ghana GM
Manage visa applications and Puma Ghana GM’s and other staff on official travels
Review of invoices for Puma Energy, if correct ensure invoice is sent to accounts for payment

Booking of transfers for guests
Booking of lunches and dinners
Coordinating large meetings for Trafigura and Puma Energy entities
Providing letter of invitations various travelers for visa applications
Handling of highly confidential information and ensuring all information is handled in a sensitive manner
Hosting of large meetings such as GM’s meetings and Budget meetings (agendas, logistics, catering etc. for groups)
Assisting with the coordination of the annual Christmas party
Assisting with minutes of Leadership meetings.
Balance conflicting priorities in order to manage workflow and meet critical deadlines
Interact professionally with clients and associates at all times, interact with a variety of individuals in a courteous, professional manner
Work as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting other departments
Compiling presentations for different departments ensuring the look professional and to company standard
Ad hoc private requests by Puma Ghana GM’s and families.

Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
First degree; additional qualification as personal assistant would be considered an advantage
Discretion and confidentiality
First degree; additional qualification as personal assistant would be considered an advantage

Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
A First degree in business administration or related qualifications
2 – 3 years of experience in handling a superior or similar role in a multi-cultural environment.

Strong computer skills required: MS Office and Word and PowerPoint in particular.

Send your application to Puma Energy Here