Receptionist Secretary Cashier at African Union

African Union

There is a job vacancy for Receptionist Secretary Cashier at African Union.

Purpose Of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

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Main Functions:

  • Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
  • Provide support for cash flow management mainly in petty cash
  • Reception of guests, delegates and official
  • Liaises effectively with internal and external stakeholders.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
  • Contributes to the creation, improvement and maintenance of record and retrieval systems
  • Draft initial requests on provision and maintenance of office facilities and materials.
  • Prepares documents for meetings 
  • Keeps diary of Director and informs him/her accordingly and timeously 
  • Receives and maintains proper correspondence at the Directorate
  • Prompts action on correspondence and other routine matters 
  • Maintains good computer file naming procedures.

Specific Responsibilities

  • Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
  • Reception of all official correspondences, newspapers and others and insure the right dispatching
  • Manage the cash flow and the petty cash and report to the Finance Directorate
  • Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors; 
  • Drafts responses to routine correspondences for the signature of the supervisors; 
  • Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
  • Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents; 
  • Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners; 
  • Keeps an up to date diary of appointments for supervisors and other senior staff of the division; 
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
  • Performs reception services where required
  • Performs any other relevant duty/responsibility assigned
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Academic Requirements and Relevant Experience:

  • Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
  • A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
  • Typing Speed: 50 words per minutes

Required Skills

  • Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
  • Planning and organizational skills 
  • Interpersonal skills
  • Communication ability both orally and in writing
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Check Also:

How To Submit An Application The Receptionist Secretary Cashier (African Union)

To submit an online application, click on this Link

Closing Date: December 12, 2022.

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