Manager Business Administration At Hapag-Lloyd

Hapag-Lloyd

The service of a Manager Business Administration At Hapag-Lloyd.

Brief Description The Manager, Business Administration At Hapag-Lloyd

To oversee and supervise all activities of the business administration department ensuring the integrity of processes, internal controls, bookkeeping and cost savings strategies

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Overall Responsibility:

  • Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration and creates an environment for process improvements. 
  • Upholds and ensures that all Hapag-Lloyd policies and procedures are followed and maintained

Job Specification – Key Accountabilities:

  • Completion of monthly financial reporting according to the Hapag-Lloyd GAP accounting policies.
  • Prepare and submit annual budgets and quarterly forecasts.
  • Manage cash flow within the company guidelines and perform accurate liquidity forecast.
  • Approval and submission of monthly cost-plus schedules.
  • Provide monthly commentary on deviations against budget and forecast on the cost-plus schedule.
  • Manage and oversee external and internal audits and ensure unqualified report is received.
  • Ensure total Compliance to Hapag Lloyd global standards and policies as well as local regulatory laws.
  • Coordinate monthly payroll functions.
  • Ensure statutory requirements (Self-Assessment, VAT, Withholding Tax, PAYE and SSNIT) are met and timely.
  • Manage accounts receivable and payable within the company guidelines.
  • Maintain relationship with Auditors, Banks, clients’ financial representative and other actors.
  • Ensure that proper reconciliation is prepared on all general ledger accounts.
  • Provide backup for month-end operational/overhead accruals.
  • Provide commentary on monthly KPI’s – DSO and DPO.
  • Review and authorize payments and beneficiaries on internet banking.
  • Ensure all SOP’s under the control checklist are adhered to strictly.
  • Ensure registration requirements are kept current at all times and files statutory returns and renewals.
  • Securing statutory clearance certificates such as TCC, SSNIT clearance etc.
  • Coordinating to secure and renew GIPC quota allocation.
  • Coordinating and securing equity remittance confirmations from Bank of Ghana.
  • Ensure insurance covers for assessed risks are maintained up to date.
  • Carry out annual performance appraisals with BA department
  • Coach and develop individual staff in Business Administration department.
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Critical Qualifications/ Skills Experience:

 University degree or equivalent with at least 5 years of experience in Finance or Accounting or the equivalent combination of education and experience

Core Competencies:

  • Knowledge of user application systems and Proficient in EXCEL
  • Fluent in English
  • Accounting
  • SAP and Policies & Procedures

Personality:

  • Highly analytic and independent way of working
  • Ability to present complex correlations in a clear way 
  • Team player / Flexible / Cooperative
  • Solid Communication skills

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How To Submit An Application For Manager Business Administration (Hapag-Lloyd)

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