Manager Business Administrations At Hapag-Lloyd

Hapag-Lloyd

Hapag-Lloyd is recruiting a Manager Business Administrations. You will oversee and supervise all activities of the business administration department ensuring the integrity of processes, internal controls, bookkeeping and cost savings strategies

Overall Responsibility:

  • Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration and creates an environment for process improvements.
  • Upholds and ensures that all Hapag-Lloyd policies and procedures are followed and maintained

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Job Specification – Key Accountabilities:

  • Completion of monthly financial reporting according to the Hapag-Lloyd GAP accounting policies.
  • Prepare and submit annual budgets and quarterly forecasts.
  • Manage cash flow within the company guidelines and perform accurate liquidity forecast.
  • Approval and submission of monthly cost-plus schedules.
  • Provide monthly commentary on deviations against budget and forecast on the cost-plus schedule.
  • Manage and oversee external and internal audits and ensure unqualified report is received.
  • Ensure total Compliance to Hapag Lloyd global standards and policies as well as local regulatory laws.
  • Coordinate monthly payroll functions.
  • Ensure statutory requirements (Self-Assessment, VAT, Withholding Tax, PAYE and SSNIT) are met and timely.
  • Manage accounts receivable and payable within the company guidelines.
  • Maintain relationship with Auditors, Banks, clients’ financial representative and other actors.
  • Ensure that proper reconciliation is prepared on all general ledger accounts.
  • Provide backup for month-end operational/overhead accruals.
  • Provide commentary on monthly KPI’s – DSO and DPO.
  • Review and authorize payments and beneficiaries on internet banking.
  • Ensure all SOP’s under the control checklist are adhered to strictly.
  • Ensure registration requirements are kept current at all times and files statutory returns and renewals.
  • Securing statutory clearance certificates such as TCC, SSNIT clearance etc.
  • Coordinating to secure and renew GIPC quota allocation.
  • Coordinating and securing equity remittance confirmations from Bank of Ghana.
  • Ensure insurance covers for assessed risks are maintained up to date.
  • Carry out annual performance appraisals with BA department
  • Coach and develop individual staff in Business Administration department.
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Key Performance Indicators:

  • Completing monthly overhead reports on or before 26th of the month.
  • Preparing and submitting annual budget by 17th of August.
  • Preparing and submitting quarterly forecast FC1, FC2 & FC3 on or before end of March, June and September respectively.
  • Submit cost-plus schedules on or before scheduled deadlines.
  • Manage DSO and DPO within Region target of 14.0 for DSO and 45.0 for DPO.
  • File statutory tax returns per below deadlines
  • VAT – end of ensuing month
  • Withholding tax – 15th of ensuing month
  • PAYE – 15th of ensuing month
  • SSNIT – 14th of ensuing month
  • Provident fund – 14th of ensuing month
  • Annual Corporate final tax – on or before end of April
  • Self-assessment (Provisional Corporate Tax) – March, June, September and December for 1st, 2nd, 3rd and 4th quarter respectively.
  • Ensure all customer payments are correctly allocated to outstanding invoices.
  • Timely recovery of overdue balances from customers.
  • Ensure credit customers settles balances per agreed terms.
  • Ensure customer accounts are reconciled and ageing balances cleaned-up.
  • Ensure vendors balances are settled according to agreed payment terms.
  • Ensure port dues for partner slot sharing is invoiced with 2 days of receiving approved invoice from Opx.
  • Ensure partner SOA reconciliation is done on or before 20 of ensuing month with overdue balance recovered.
  • Setting exchange rate in FIS before 10 am.
  • Maintain appropriate schedules for all balance sheet accruals and prepayments.
  • Ensure minimal open items on balance sheet GLs. Target is maximum of 10 items.
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Critical Qualifications/ Skills Experience:

University degree or equivalent with at least 5 years of experience in Finance or Accounting or the equivalent combination of education and experience

Core Competencies:

  • Knowledge of user application systems and Proficient in EXCEL
  • Fluent in English
  • Accounting
  • SAP and Policies & Procedures

Personality:

  • Highly analytic and independent way of working
  • Ability to present complex correlations in a clear way
  • Team player / Flexible / Cooperative
  • Solid Communication skills

How To Submit An Application For Manager Business Administrations At Hapag-Lloyd

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