Hilton, a leading global hospitality company, is advertising an exciting administrative job in Accra. The company is looking for an Administrative Assistant / Executive Secretary. The role holder is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
What You Will Do:
- Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
- Provide secretarial support to the Executive team
- Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
- Receive and distribute mail
- Ensure outgoing mail is dispatched in a timely manner
- Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
- Maintain adequate supplies of office stationary
- Identify and build internal and external relationships
- Carry out all filing
- Comply with all key security mandates
- Report any maintenance issues or hazards
- Maintain own work area in a clean, tidy and good manner
- Report defective materials and equipment
- Assist with special projects related to the Executive Office
What They Are Looking For:
- Excellent verbal and written communication skills
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations
- Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Previous administrative experience in a fast paced environment
Work Locations: Hilton Accra Cantonment Adjringanor Ashaley Bostwe Avenue Accra GA000
Job Number: HOT0C5VE
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How To Apply For The Job At Hilton Hotels & Resorts