Job Vacancies

Team Assistant Position At World Bank Ghana Office

The World Bank is hiring dedicated professional to fill an administrative position at its in Accra, Ghana office. The Team Assistant is an integral part of the Ghana Country Office Administrative and Client Support (ACS) team. S/he will provide Administrative and client support to the Operational Staff. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), government officials, consultants, and external organizations.

Main Functions

The main functions include but are not limited to:

Operational and administrative support

Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.
Use desktop processing skills to produce complex reports, presentations, and charts/graphs according to Bank format and distribution.
Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
Draft routine correspondence (standard letters, memos) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials.
Draft minutes of meetings and help with editing large documents.
Assist team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English.

Information Management and Client interaction

Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
Maintain up-to-date work unit projects and other files (both paper and electronic).

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Selection Criteria

Minimum bachelor’s degree and at least 2 years of relevant experience.
Excellent communication skills in written and spoken English.
Problem solving skills, initiative and strong team player
Advanced computer skills and full proficiency in the use of relevant software applications (Excel, Power Point, Word).

Note: Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

Competencies

Good organizational, problem-solving, analytical skills and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
Attitude / Adaptability – Demonstrate flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrate motivation to avail and adapt oneself to effecting change.
Client Orientation – Exhibit good communication skills, positive and professional client service attitude; can understand clients’ needs and complete them with high level of professionalism.
Learning, knowledge sharing and communication – Good English language skills (verbal and written). Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.