Director for Administration and Finance

FHI360

There is a job vacancy for the position of Director for Administration and Finance at FHI360.

Responsibilities:

  • Manage the day-to-day administration, accounting and finance function for the project, including supervision of a Finance Officer, Grants Officer and Procurement and HR Officer.
  • Review and analyze monthly financial reports, including production lines, budget vs. actual reports, forecasts and accruals, in coordination with the head office.
  • Maintain FHI 360 accounting systems up to date, providing technical support and resolving system related issues.

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  • Ensure financial reports are submitted accurately and on time.
  • Ensure compliance with USAID, FHI 360 and host country policies and procedures.
  • Ensure proper segregation of duties between different financial tasks and functions.
  • Design and review procedures to comply with and maintain the organization’s tax exempt status.
  • Collect and present financial data for annual budget planning, reporting and analysis.
  • Respond to internal and external audit requests.
  • Develop capacity and train staff and partners on financial policies and procedures, GAAP practices, and U.S. Government rules and regulations.
  • Participate in the most critical and confidential aspects of financial analysis.
  • With COP oversight, manage and guide the day-to-day activities of the project, with emphasis on subcontract management, facilities and general administrative operations of the program.
  • Ensure that all operations, administrative and contractual activities and expenditures are consistent with the project work plan and budget and with FHI 360 and USAID rules and regulations.
  • Ensure compliance with local labor laws and established procedures.
  • Develop and ensure compliance with safety protocols.
  • Oversee administrative activities related to fiscal management, human resources, logistics and other administrative activities.
  • Oversee grants management.
  • Perform other duties as assigned.

Qualifications:

  • Bachelor’s degree or international equivalent in accounting, finance, public administration, business administration or related field.
  • A minimum of 8 years of experience working with international organizations managing programs of similar complexity. 
  • Advanced knowledge of donor rules and regulations, such as the U.S. government, including USAID.
  • Experience using accounting software.
  • Strong demonstrated management, interpersonal, communication and facilitation skills, as well as the ability to work closely in teams and network with a wide range of stakeholders.
  • Excellent oral and written communication skills in English
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