The US Embassy in Ghana is glad to announce the hiring of a new Administrative Assistant (Secretary). The selected person will work full time as a permanent employee.
Your Duties:
- The incumbent provides administrative and clerical support to the Supervisory GSO and all GSO section teams.
- This position also serves as sub-cashier to facilitate activities related to GSO services, with an impress fund of local currency equal to $2500.
- AS is directly supervised by the Supervisory General Services Officer (SGSO). In his/her absence or as delegated by the Supervisory General Services Officer, this position may be supervised by the Assistant General Services Officer. Under some circumstances, an LE Staff Supervisor may be tasked by the SGSO or AGSO to track the work of the GSO Administrative Assistant.
- You will serve as the initial point of contact to address customer service needs in the GSO context, and office manager for the GSO section.
- Job holder prepares time and attendance for GSO employees, plans and organizes meetings for the GSO, provides customer service, prepares correspondence and drafts materials (i.e., Management Notices, Diplomatic Notes, Letters of Invitation, etc.), for GSOs’ approval. Disseminates GSO related information and guidance to embassy community.
What You Bring To The Table:
- Two years of secretarial and clerical experience in an international organisation is required.
- Knowledge of secretarial and administrative duties including records keeping, book keeping and verification of petty cash transaction receipts is required.
- Completion of secondary education, and two years of post secondary or college education in secretaryship or management is required.
- Good working knowledge in English (spoken, written and reading) is required. (Language proficiency will be tested.)
- Must be proficient with computer, including basic software programs (Word, Excel, Power Point, Access). Must be able to apply DOS recommended applications and be able to type 40 wpm.
- Should posses good interpersonal skills with the ability to work in a team. (Computer skills will be evaluated)
Salary: USD $10,825 – USD $16,777 /Per Year
How To Apply The Administrative Assistant Role At The Embassy
Due Date: 01/20/2025