Administrative Assistant

Ttel

The Administrative Assistant will collaborate with the Backbone and National Support Team for the “Adaptive Learning ecosystems” programme to perform a full suite of highly skilled operational duties, specifically, procurement, purchasing, travel and logistical support and general administrative support such as scheduling of meetings, coordinating preparation for meetings with key stakeholders and taking minutes at meetings.

REPORTING AND MANAGEMENT

  • Reports to Procurement and Logistics officer
  • No Line Management responsibility.

JOB SUMMARY

The Administrative Assistant will collaborate with the Backbone and National Support Team for the “Adaptive Learning ecosystems” programme to perform a full suite of highly skilled operational duties, specifically, procurement, purchasing, travel and logistical support and general administrative support such as scheduling of meetings, coordinating preparation for meetings with key stakeholders and taking minutes at meetings.

ESSENTIAL JOB RESPONSIBILITIES

PROCUREMENT AND PURCHASING

  • Order of supplies and services for programme activities.
  • Manage office inventory and office supplies, including records management,
    supply replenishments and assets procured for the programme.
  • Maintain an up-to-date asset register for all assets procured by the programme.
  • Undertake periodic physical verification of programme assets.
  • Work under the guidance of the Procurement and Logistics Office to select
    appropriate procurement mechanisms to contract service providers for the
    implementation of programme related activities.
  • Ensure all procurement and purchasing activities are conducted in adherence
    with T-TEL policies and in compliance with donor funding rules.

LOGISTICAL AND ORGANISATIONAL SUPPORT

  • Arrange travel bookings for team members.
  • Provide logistical support for workshops, meetings and other programme related
    activities including working with T-TEL’s finance and operations team to ensure
    that all procedures are followed to ensure compliance.

GENERAL ADMINISTRATION

  • Perform any other administrative duties as may be assigned by the Procurement
    and Logistics Officer.

CANDIDATE SPECIFICATION

  • HND or Diploma Level qualification required (Bachelor’s degree preferred)
  • A minimum of 4 years’ experience working in an office setting.
  • Excellent written and verbal communication skills in English.
  • Ability to multi-task and prioritize projects.
  • Ability to complete complex administrative tasks with minimal supervision.
  • Good communication and relationship-building skills.
  • Reliable and a team player.
  • Demonstrable ability to deliver to deadlines.
  • Ability to work in a fast paced and changing environment.
  • Pro-active in raising issues with management and resolving identified problems.
  • Strong ICT skills and full competence in use of MS Outlook, Teams, Word, Excel
    and PPT; experience with the Google Suite and other video conferencing software
    will be highly desirable.

LOCATION: Accra

HOW TO APPLY

Applications are to be submitted electronically to recruitment@t-tel.org

 Closing Date: before 5pm on January 7, 2022.

Applicants should clearly state the title of the job they are applying for in the subject line of their email and application letter

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